Franking has so many benefits but first-time users and small business owners are wary of buying a franking machine mainly because of the costs. Other than the outlay of the machine, how much does the running of the machine actually cost? Well, it depends on the features of the machine.

Brand

Model

Speed

Recommended Daily Volume

Support and Maintenance

Ink Cost

Ink Yield

Postage Top-ups

Royal Mail Rate Change Updates

Franking Labels (1,000)

Pitney Bowes DM50/55 20 per minute 50 per day £30.00 for extended warranty £62.96 1280 Prints £5.50 per recredit £119.90 per year £37.63
DM160i 40 per minute 100 per day Inclusive service cover of £345.00 £89.96 5000 Prints £13.00 per recredit Include with service cover or £190 per year without £37.63
Neopost IS240 20 per minute 50 per day £177 £85.99 2500 Prints £60 per year + £1.50 per Min £140.00 £27.99
IS280 20 per minute 50 per day £267 for Neocare TotalCare service £85.99 2500 Prints £60 per year + £1.50 per Min £140.00 £27.99
IS330 30 per minute 100 per day £530 for Neocare TotalCare+service £116.99 6000 Prints £60 per year + £1.50 per Min Included in Neocare TotalCare or £140 without £29.74
IS350 30 per minute 100 per day £564 for Neocare TotalCare + Service £116.99 6000 Prints £60 per year + £1.50 per Min Included in Neocare TotalCare or £140 without £29.74
Frama Matrix F2 Lite 21 per minute 50 per day Around £200 for a fully comprehensive service cover   with scale £85.50 2500 Prints £50 Included in the service contract or £130 without £26
Matrix F2 21 per minute 50 per day Around£250 for a fully comprehensive service cover   with scale £85.50 4000 Prints £50 Included in the service contract or £130 without £26
FP (Francotyp Postalia) MyMail 18 per minute 30 per day £190 for a fully comprehensive service cover with   scale £152 4000 prints 12 free per year. £11 after Included in the service contract £32
MyMail 30 per minute 100 per day £300 for a fully comprehensive service cover with   scale £30 for each ribbon cartridge 4000 prints 12 free per year. £11 after Included in the service contract £32

Home and small business franking machines

These machines have the most basic features and therefore the most affordable. These machines can process 8 up to 50 letters a day. Prices usually start at £995 plus VAT. There are 10 departmental accesses available. These machines are usually PIN protected and are capable of accounting reports. You can also top up your credits 24/7 depending on the brand and supplier of your franking machine. Most models give you the ability to print a customized slogan or advertising message on your envelopes. You also get extra perks depending on your supplier.

Medium volume franking machines

If your business processes over 50 letters per day, you need a mid-volume franking machine. These typically cost £1,200 plus VAT, again, depending on the features that you need. These machines have more advanced features and technology. They also work faster. These machines use a LAN connection to download tariff updates.

These franking machines can print directly on the envelopes or onto labels for bigger mails. Some machines offer a Wizard, a sort of step-by-step guide to using the franking machine. This feature is very helpful especially for users who do not have experience using a franking machine. These machines are typically capable of 50 or more departmental accounts. They are also PIN protected and some have even more advanced security.

High volume franking machines

The most expensive in the group are the high volume franking machines. They are capable of processing 300 letters per minute so don’t be surprised if you see a model that costs £20,000. These machines pack a lot of technology and can keep up with the daily demands of a very busy office. They are powerful machines that work quietly, perfect for any office. They come with a lot of accessories and upgrades.

These machines are capable of storing 100 or more departmental accounts so the security of these machines is top notch. These machines have automatic feeders and label dispensers. They are also capable of processing mixed mail.

Other costs

You also have to take into account the cost of ink cartridges and franking labels. You should also inquire about the service and support, top up fees and installation charges.

Free Trial

Don’t worry if you are a small business. You can avail of a free 30-day trial from most suppliers. This way, you can try out a machine and decide whether it’s a perfect fit for your business or not.

In the end, you can always recoup your costs because Royal Mail gives out huge discounts for franked mail. A franking machine is a good investment especially if you deal with a lot of mails daily.

Categories: General

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